Thank you for your interest in SXS Sports, LLC (SXSS). Our goal is to make your job covering our events as easy and safe as possible. The following regulations apply:
Media credentials are issued free of charge to working media from recognized news outlets and those on assignment from race teams and series sponsors.
Credential applications must be submitted no later than 14 days prior to an event. Submitting an application does not guarantee a credential will be issued. Credentials will not be issued to anyone under 18 years of age.
All credentials are non-transferable. Any unauthorized use will subject the bearer to removal from the premises and confiscation of the credential. Failure to follow the regulations set forth in this document will also be grounds for loss of credentials and removal from the premises and may result in legal action at the sole discretion of SXSS staff.
SXSS reserves the right to deny or revoke the credentials of anyone in our opinion, has a purpose other than covering events as working media. Any credential holder found to be acting in an unsafe or unprofessional manner will have credentials revoked and be asked to leave immediately.
REDEEMING CREDENTIALS:
Once your request is approved, you will receive a confirmation notice by email containing details regarding track directions, registration location and hours and mandatory safety briefing times. You must check in at the Racer/Vendor/Media registration trailer and present a photo ID to pick up your credential/wristband to gain access as a media professional.
Media vests for those with trackside access will be issued at the morning safety briefing. SXSS reserves the right to charge a refundable deposit on all media vests and credentials. ***A Fee of $100 will be charged for any vest that is not returned. A credit card authorization will be requested upon check-in for this fee.***
Anyone with trackside access MUST ATTEND THE SAFETY BRIEFING. There will be one briefing before qualifying/racing begins on the first day. If you wish to shoot practice on the day before racing please contact us to coordinate a safety briefing. Please plan to attend one of these or you will not be able to gain trackside access – there will be no exceptions.
PROPER ATTIRE/CONDUCT
Long pants and shoes with closed heels and toes are required for access to hot pits and on-track areas. Shorts are allowed only in areas that are protected by catch fence.
Photographers/Videographers must wear their issued media vest and credential at all times.
AIRSPACE ABOVE ALL SXSS EVENTS IS LIMITED TO USE BY SXSS OR EMERGENCY PERSONNEL ONLY. NO MEMBER OF THE MEDIA MAY SHOOT PHOTO/VIDEO FROM ANY AIRCRAFT, INCLUDING UN-MANNED DRONES. IF ANY MEMBER OF THE MEDIA OR THEIR AFFILIATES ARE FOUND TO BE OPERATING AN UN-MANNED DRONE OR OTHER AIRCRAFT, THAT MEDIA MEMBER'S CREDENTIALS, AS WELL AS THE MEDIA OUTLET THEY WORK FOR, WILL BE REVOKED IMMEDIATELY AND PERMANENTLY.

Please respect that our race tracks are professional working environments for other media members, drivers and officials. Professional behavior and courtesy is expected at all times. You may not interfere with, or impede any spectators, drivers, officials, other media personnel, the taping of the event, or the conduct of the event.
Media professionals will only be allowed in designated media zones around the race track. These zones will be discussed in the safety briefing.
Racing can be dangerous. Media professionals must remain aware of their surroundings and obey all directives given by track officials. Never turn your back to the racing vehicles.
Photographers/Videographers must stay behind the retaining wall/k-rail and catch fence at all times. Leaning against or over the wall/k-rail is prohibited. Cameras and equipment should not be mounted on or placed against the wall/k-rail or catch fence.
In the event of an accident, please refrain from shooting so as not to get in the way of technical staff and safety crew.
MEDIA REQUIREMENTS
Royalty free copies of electronic media and/or digital photography must be made available to SXSS within 15 days of the covered event if requested. This footage and digital photography may be used as part of advertising and/or publicity campaigns. Failure to supply usable high quality media as outlined below will result in media outlet being banned from further SXSS events.
Requirements:
Digital Video: Videographers must agree to only release race highlights. Any footage released must include the SXSS logo and show the url SXSSportsRacing.com in the credits. Web clips must include SXS Sports in the title or use of the logo and in the key words – this includes social media. SXSS has the right to request footage for our use if needed.
Photographers: SXSS has the right to choose up to 5 shots from the 2020 season to use in advertising or promotional material.
Web Site Owners: Free banner ad with link to SXSS
Print Media: Copies of coverage submitted within 7 days of print date.
Any requested still photos or video footage must be put on a disk and mailed to SXS Sports headquarters or uploaded to the SXS Sports FTP site (web address available upon request)
Print Media and website owners must submit materials to info@SXSSportsRacing.com .
Media Contact: Courtney@SXSSportsRacing.com.
Please sign and return the Media Policies Acknowledgment on the following page to confirm you have read and understand the above policies.
 


MEDIA POLICIES ACKNOWLEDGMENT
By checking the box below, I agree to abide by the terms of the SXS Sports (SXSS) Media Policies. I am accepting the grant of unlimited license by SXSS to enter racing venues for the purpose of shooting photographs, video, or writing articles related to the SXS Sports Series. I understand that SXS Sports is not responsible for loss or damage of any equipment. I also understand that these Media Policies are subject to change and agree to check in daily at the event for any policy changes or modifications for which I will be required to comply with.